Executive Assistant

Do you want to join a rockstar team that’s building the 32nd fastest growing company in Canada?

Do you have a proven track record of getting serious stuff done as a result of your organizational skills?

Are you obsessed with details, planning and love supporting a fast growing group of high-performers?

Are you excited at the opportunity of working closely with our Managing Director and as a result gaining valuable business knowledge in a variety of fields?

Do you love organizing and pulling team members together to work on awesome projects?

Do you want to have the freedom to work from anywhere in North America, while being part of a company culture that is all about fun and building genuine relationships?

Join BTA Team
Join BTA Team
Join BTA Team

About Breakthrough Academy

We run a ridiculously fast growing company that helps entrepreneurs in the trades grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our members (clients) break through barriers and take their businesses to the next level.

Our proprietary training program brings systemization to a company’s operations, develop an entrepreneur’s core business skills, and holds accountability to goals along a clear business plan.

Breakthrough Academy is now four years old and growing rapidly with about 300 business owners developing in the program, and an awesome team of 25 running the show. We’ve seen extraordinary growth so far and we’re well on track to continue our growth pattern. Because of this, we are looking for one awesome person to support our very busy Managing Director, bringing organizational and office operations skills to the forefront. This is where you come in.

This Is For You If:

  • You have a natural ability to proactively anticipate needs, and drive improvements to build capacity for the organization
  • You find it rewarding to work towards common goals
  • You have a genuine desire to help people shine and be their best
  • You have experience in supporting a company through a growth phase
  • You get excited by details, planning, organizing and executing to perfection
  • You respond to internal and external inquiries by communicating in a fun and professional manner, providing exceptional support and customer service
  • You’re comfortable pivoting as priorities shift and you surf the wave with a giant smile while keeping calm
  • You’re incredibly resourceful, seek solutions to solve problems and demonstrate relentless tenacity
  • You demonstrate a high level of integrity and discretion in handling confidential information
  • You display a high level of emotional intelligence

In the Role, You Will Be:

  • Planning, executing and facilitating team meetings and events
  • Preparing agendas, taking minutes and driving agreement on action items
  • Coordinating people and project deliverables across different departments
  • Tracking and helping drive completion of key deliverables and following up on outstanding items
  • Managing expenses and finance activities to track and analyze budget
  • Prioritizing requests, meetings and activities based on business goals and objectives
  • Taking full ownership of the Managing Director’s calendar and email inbox
  • Planning and booking complex travel plans and itineraries for the Managing Director and other staff members as needed
  • Acting as a resource for a variety of processes and systems both internally and externally
  • Coordinating the smooth flow of information and determining appropriate courses of action for addressing and escalating urgent matters
  • Working closely with the leadership team on recruitment files and assisting with key talent attraction activities
  • Representing the Managing Director and making strategic decisions based on organizational goals and objectives
  • Managing data and setting up result dashboards
  • Managing technology needs, data and security
  • Developing policies and assisting with legal files
Join BTA Team
Join BTA Team
Join BTA Team

Application Form

The Benefits

  • Be a part of an amazing team with other high-performers who work hard and have a ton of fun together
  • Create massive impact in an organization with an already strong foundation
  • Enjoy a cool lifestyle with full location freedom – live and work from anywhere in North America!
  • An opportunity to join our team early on and ride the wave of the 32nd fastest growing company in Canada
  • Attractive salary and exciting perks including traveling to fun locations for multiple annual team events
  • An incredible learning opportunity to work as an extension of our Managing Director and getting insight into all aspects of the company

Experience Required

  • 2+ years’ experience supporting an executive in an administrative capacity or supporting the growth of an organization
  • Previous experience in high growth environment strongly preferred
  • Entrepreneurial spirit
  • Strong work ethic, professionalism, confidentiality and good judgement
  • Outstanding verbal and written communication
  • Strong project management and facilitation skills using G Suite, PowerPoint and project management systems
  • Passion for continued improvement and sharing best practices

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team.

Application Form

* required
  • Accepted file types: pdf.