Event Planner (Independent Contractor)

  • Would you love to create unforgettable adventures for large groups of high-performing entrepreneurs?
  • Do you keep a notebook full of unique Instagram worthy event ideas and venues?
  • Do you take pride in the super fine details at every event you execute?
  • Do people refer to you as “grace under fire”?
  • Are you a true connector who can pull on your contacts to make magic happen?
  • Would you like to work with a team of high achievers who like to organise experiences that are totally outside the regular corporate realm?
  • Would you like to work with an ambitious team who will embrace your creative spirit?
Careers at BTA
Careers at BTA
Careers at BTA

About Breakthrough Academy

We run a ridiculously fast-growing company that helps entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (clients) break through barriers and take their businesses to the next level.

Our proprietary training program brings systemization to a company’s operations, develops an entrepreneur’s core business skills, and holds accountability to goals along a clear business plan.

Breakthrough Academy is now just seven years old and growing rapidly with over 500 business owners developing in the program, and an awesome team of 35 running the show.

Breakthrough Academy’s training and resources are delivered online, but one thing that has driven a strong performance culture and added value to our program is the fact that we bring our community together face to face to challenge one another and share ideas. We host unique adventures in breathtaking locations across North America where Members can disengage from their day-to-day operations and take the time to reconnect, network and recharge. As our membership continues to grow, so will these next-level events.

Because of this, we are looking for an all-star Event Planner to bring our special BTA Community vibe to life through unforgettable, adventurous bucket-list events.

This is where you come in.

Careers at BTA
Careers at BTA
Careers at BTA

This Is For You If:

  • You are adventurous by nature and love to create bucket-list events – a little adrenaline never hurt anyone!
  • You have successfully planned complex digital and in-person events remotely
  • You have the right attitude to make an event wishlist come true
  • You are super detail-oriented and highly-organized; you stay on top of all your tasks, timelines and communication plans
  • You are an active listener; You ask the right questions to understand your clientele and have the ability to anticipate guests’ needs to create memorable, well-thought through experiences
  • You aren’t afraid to get your hands dirty to get the job done
  • You understand the importance of building strong rapport with vendors and stakeholders – you never know when you’ll need to pull a last-minute favour!
  • You are self-motivated, proactive and do what it takes to keep the ball rolling
  • You’ve got a back pocket full of plan Bs, Cs, and Ds; pivoting on plans is just part of the package
  • You keep your event-planning mastery up to date with what’s new, trending and exciting
  • You are able to influence event goers to stay on schedule – the ultimate crowd herder
  • You are energized when you have multiple tasks to manage – you like to be a busy
  • You know that an event doesn’t end when everyone leaves; you put in equal energy to close out with post-event details
Join BTA Team
Join BTA Team
Join BTA Team

Application Form

In This Role, You Will Be:

  • Planning, coordinating and executing multiple full scope events; You will work with the team and external vendors to execute flawless events across North America!
  • Working closely with the BTA Team to create engaging and unique experiences
  • The go-to person for all event-related inquiries, requests and troubleshooting
  • Building and managing a detailed budget and price model for each event
  • Researching potential event locations and speakers that will inspire our Members (clients)
  • Overseeing and managing contracts with venues and other external vendors
  • Coordinating with the Marketing Team on event branding and communications
  • Working closely with the Coaching Team in the planning and execution of annual industry-specific events
  • Assisting in planning special events for our highest performing Members (clients) – the “Masters Circle”
  • The point person on the day of events to ensure everything runs smoothly; You will be on site for our in-person events held across North America in January, June and October
  • Coordinating with vendors onsite to ensure flawless execution from start to finish
  • Managing last minute requests and putting out fires with your eyes closed
  • Managing and coordinating requests coming at you from all corners of the guestlist – don’t drop the ball!
  • Keeping the event agenda on schedule by running a tight, but friendly and exciting, ship
  • Wrapping things up neatly by running post-event debrief sessions, capturing all key takeaways to continue planning outstanding events
Careers at BTA
Careers at BTA
Careers at BTA

Experience Required

  • Minimum 3 years of relevant, full scope event planning experience including but not limited to corporate event and conference management, management of event budgets, volunteer management, transportation, site management and coordinating event details
  • 1-2+ years experience executing digital events and using digital event management platforms (ex. Socio)
  • 2+ years of experience managing hotel contracts, banquet event orders and audio visual agreements
  • A university degree and/or diploma in event management are preferred
  • Previous experience using project management programs, like Asana or Monday.com
  • Organizing volunteers or organizing internal team of helper experience would be great
  • Ability to travel onsite to International Events
Join BTA Team
Join BTA Team
Join BTA Team

Application Form

The Benefits

  • Help bring hundreds of business owners together to build lifelong friendships
  • Work with an amazing team of high-performers who have a lot of fun together
  • Build relationships with hundreds of smart and driven entrepreneurs
  • Create massive impact in an organization with an already strong foundation
  • An opportunity to join our team and ride the wave of the fastest growing companies in Canada
  • Help bring hundreds of business owners together
  • A competitive wage and the ability to work in a hybrid model
  • Enjoy some cool travel perks in fun locations for our epic team events

If the above sounds like you then use the form below to send us your resume and event portfolio.

Application Form

* required
  • Accepted file types: pdf, docx, doc, txt, Max. file size: 5 MB.